Support & Supervision
Each PhD candidate executes his or her research under the supervision of a supervisory team of at least two supervisors. Usually this team consists of a daily supervisor and at least one promotor (a professor with IUS promovendi). This team can be expanded with additional researchers or educators, if the project involves collaboration inside or outside the faculty. I'm a PhD supervisor (login) Supervision The supervisory team fulfils two roles: to supervise the PhD candidate during the project. to examine the results of the PhD project at the doctoral defence ceremony. The promotor(s) and the co-promotor(s) officially examine the results at the doctoral defence. For that reason the daily supervisor(s) can be(come) a (co)promotor. This should be announced to the Beadle by means of form A , which usually happens during the Go/No Go meeting . How to get a supervisory team Most PhD positions within the faculty of IDE are initiated by the person who will in a later stadium become the daily supervisor or promotor of the project. The promotor selects the members of the supervisory team from within the departments and institutes involved in the research track, on the basis of matching expertise and skills regarding the chosen research topic, and in agreement with the PhD candidate. Also, supervisors from various (inter)national research networks may be involved. For self-funded projects the PhD candidate should contact a professor to discuss any possibilities. IDE Faculty Support options Who? For what? How? Faculty Graduate school The Faculty Graduate School facilitates the work of the PhD candidates and the supervisory teams. For questions about the progress meetings, forms, DMA or the administrative process around the PhD project, you can contact Graduate Office. Or any other question, we are always happy to help! Website: Graduate School IDE (tudelft.nl) Email: graduateschool-ide@tudelft.nl Supervisory team The supervisory team is responsible for the academic quality of the research. They supervise the PhD candidate in both academic and personal development. As a benchmark, the supervisory team commits up to a total of 200 hours for supervising the PhD candidate each year. PhD council The PhD council acts a sounding board for all PhD candidates at IDE. They also organise social and scientific events such as the PhD colloquia and the PhD day. PhDcouncil-IDE@tudelft.nl Mentor Acts as a confidential sounding board for PhD candidates. They provide the support in the process and will be present during all mandatory progress meetings up until the 24 months meeting. The mentors ensure all topics are discussed and monitor the progress, but are not involved in the scientific content of the project. The FGS assigns you a mentor at the start of your PhD. Contact the FGS in case of questions. Department secretariat The secretaries of your department can give you support in employment affairs, finding a workplace, information on the TU Delft internet subscription for your home address and administrative day to day matters like reimbursement of costs you have made for your PhD project and information about the TIM website. Design, Organisation and Strategy (tudelft.nl) Human-Centered Design (tudelft.nl) Sustainable Design Engineering (tudelft.nl) Department manager / head of department For questions regarding travel and reimbursement regulations and extension of contract. See links above HR Check the HR page for various matters such as requesting leave, salary, IKA etc. Contact HR services via the Self Service Portal if you have questions. HR - Intranet (tudelft.nl) Human Resources - Self-Service Portal (topdesk.net) Research Data Management The Data Steward provides advice, and helps develop appropriate solutions for research data management and sharing. Jeff Love (tudelft.nl) TU Delft support Who? For what? How? University Graduate School The UGS checks your diploma and arranges your formal admittance to the TUD. They are responsible for the doctoral education framework and regulations. The UGS organises the PhD start-up course and courses in the transferable and research category. They also organise the defence. PhD (tudelft.nl) University Psychologists TU Delft psychologists offer short-term, individual counselling. In principle, short-term counselling consists of a maximum of three sessions. If you need long-term guidance they will refer to the general practitioner for a referral to a psychologist outside the TU Delft. Psychologists (tudelft.nl) TU Delft Confidential Advisors You can contact the confidential advisors for questions relating to academic integrity, social integrity and organisational integrity. The confidential advisor listens to your story. You remain in charge and all contact remains confidential. The confidential advisors cannot mediate or conduct investigations . Confidential advisors (tudelft.nl) Ombuds officer You can turn to the Ombuds officer for staff with a question, a dilemma or a conflict that cannot be resolved on the workfloor with the parties involved in it. For example an issue concerning you and your (co-)supervisor about, for example, ambiguities in the PhD trajectory or the manner of supervision. The ombuds officer can mediate between parties and also conduct an investigation but will not make any legally binding decisions . The ombuds officer has a duty of confidentiality. Ombuds officer for staff - Intranet (tudelft.nl) University Social Worker If you face difficulties during your work of personal life that affect your work situation the university social worker can provide guidance and counselling. For example: tensions between you and your supervisor, workload issues or aftercare after a shocking event or trauma. university-social-worker Company Doctor If you suffer from work-related physical and/or mental health problems, you may contact one of the company doctors at Delft University of Technology (TU Delft) for assistance and advice. Company Doctor Career and Counselling Services Career & Counselling Services for PhDs provide individual PhD candidates with advice regarding career questions and develops workshops, training and other activities to help PhD candidates explore the next step in their career. Managing your career (tudelft.nl) Integrity Roadmap Visual representation of various pathways to getting help regarding integrity matters. TU Delft - Interim Integrity Roadmap - Staff.pdf TU Delft Code of Conduct Sets out and explains the values of TU Delft and explains the responsibilities of staff, students, guests and TU Delft as an organisation. COC EN.pdf (tudelft.nl) Netherlands Code of Conduct The Code of Conduct defines five principles of research integrity and 61 standards for good research practices and duties of care for the institutions. Netherlands Code of Conduct for Research Integrity | NWO Human Research Ethics Information for PhD candidates who conduct research involving human research subjects. Human Research Ethics (tudelft.nl)
