IDE TEACHERS' MANUAL
Practical Affairs
-
A model is used to determine the number of hours/building blocks to be allocated to each course. The course coordinator together with the educational planner of the dept draw up a staff teaching plan within the allocated budget.
These plans for each course are then used to create an overview for the faculty. This allows the faculty to check whether the courses’ needs match the availability of faculty staff.
In June, a preliminary plan for the whole year is drawn up, which is based on forecasts of student numbers.
In the second or third week after the start of the course, you will receive an email asking you to confirm the number of students actually taking the course. This information is then used to adjust the total number of hours and to finalise the teaching capacity plan. This will take place around week 5 of the course.This process is coordinated by the esa dept.for more information please contact the onderwijsplanning-io@tudelft.nl.
-
Students can view the schedule in My Timetable.
The faculty’s timetable assistant is responsible for creating the timetable. One timetable is compiled per semester. Around four to five months before the start of the semester, the faculty’s timetable assistant will contact the course coordinators to request information about contact moments, types of educational activities and wishes regarding the required facilities. Once all input has been received, the timetable assistant starts by comparing the wishes with the guidelines of the relevant curriculum. The input is then processed into a draft timetable, which is submitted to the course coordinator for verification. The definitive timeable for each semester is published around 1 January and 1 August, respectively.
Contact: Roosters-IO@tudelft.nl
For more information about timetables, the academic calendar and locations, see:
-
The Teaching and Examination Regulations (OER (BSc) and TER (MSc) and the Rules and Guidelines of the Board of Examiners (RRvE (OER) and RGfBE MSc)) lay down regulations with regard to teaching, examinations and the final assessments to complete the degree programme. They constitute a compilation of the rights and obligations of both students and the faculty/lecturers. The Teaching and Examination Regulations consist of a university-specific, a faculty-specific and a programme-specific section. The OER/TER is approved by the dean. It sets out the learning outcomes and the content of a degree programme, and it regulates various matters concerning assessment. The RRvE/RGfBE stipulates the Board of Examiners’ procedure for handling matters relating to examinations and final assessments. The Board of Examiners is responsible for the content of the RRvE/RGfBE.
The BSc OER, including its appendices, and the BSc RRvE apply to the IDE Bachelor’s degree programme. The MSc TER, including its appendices, and the MSc RGfBE apply to the IDE Master’s degree programmes. All regulations are revised and re-adopted on an annual basis. The current regulations can be found here.
In some cases, the programme directors or the Board of Examiners can approve an exception to certain regulations for a student in the event of extraordinary circumstances. If necessary, the Teaching Regulations secretary consults the academic counsellor.
Quality of the courses
When a course is coming up for evaluation, the course coordinator is contacted around the second week of the course. A standard questionnaire is used for teaching evaluations, to which the course coordinator can add their own, course-specific questions.In consultation with the course coordinator, the standard questionnaire is adapted to the teaching and assessment methods used in the course. This questionnaire can be distributed among students either digitally or on paper. In the case of online questionnaires, in week 8 the course coordinator is asked to supply a list of participating students. In the case of paper questionnaires, these are handed out to students during the final session of the course or after the assessment. The course coordinator is then responsible for ensuring that the completed evaluations are delivered to Quality Assurance.
Once the results have been processed, they will be discussed with the course coordinator so that any improvement measures can be agreed. The course coordinator is expected to share the evaluation results with the rest of the staff. The course coordinator is the owner of the raw results. A summary of the evaluation plus the course coordinator’s response/plan of action is then put on the agenda of the Board of Education’s meeting for approval. Following that, the summary is published on Brightspace. This way, students receive feedback on their input.
The course coordinator may also request a course evaluation by sending an email to evaluatie-IO@tudelft.nl. This should be done in time, i.e. within the first two weeks of the start of the course.
In addition to the evaluations organised by Quality Assurance, ID Education – comprising students from the FSC and the OKIO – also carries out annual evaluations, both with and without the participation of the lecturer.
Important topics addressed in the regulations:
- Validity of results from individual components of IDE BSc courses (Article 21 of the BSc OER).
- Validity of results from individual components of IDE MSc courses (Article 17 of the MSc OER).
- Pass-and-fail rules for BSc and MSc courses (Article 15 of the RRvE (BSc) and Article 16 of the RRvE (MSc)).
- Information about exams, resits and compensatory assignments for practical exercises (BSc: Article 20 of the OER, Article 15.7 of the RRvE, MSc: Article 15 of the TER and Article 16.8 of the RRvE).
- The marking period (BSc: Article 24 OER, MSc Article 20 TER)
Contact: educationregulations-ide@tudelft.nl
-
Registering for courses
The Faculty of IDE has a registration system for courses. Only students who have registered can participate in courses.The faculty uses a registration system so that it can:
- effectively match teaching space to the number of participating students;
- ensure there are enough staff to teach the course;
- arrange sufficient business cases, if applicable;
- check that students satisfy the admission requirements for a course or programme, if applicable.
- ensure that the course is organised properly, e.g., create groups.
The ESA department is responsible for the course registration process on behalf of the programme directors. Once the participant lists for the courses are ready and on Brightspace, the course coordinators are informed.
As a course coordinator, it is important that you:
- only let students participate in the course who are on the list of participants on Brightspace;
- forward students’ requests to participate in the course directly to the teaching coordinator (coe-ide@tudelft.nl) with a request to follow-up on the email. If requested, reply to the student to inform them that their email has been forwarded, but do not comment on the substance of the request or indicate whether there are any places available. By handling all questions regarding course participation via a single channel, we can ensure that students are treated equally.
- keep in mind that students can deregister from the course. We therefore suggest that you create the groups at the last possible moment/one week before the start of the course;
- If a student deregisters from the course, they can usually do this themselves in the MyTUDelft app. They are then no longer visible in Brightspace. If they have not deregistered themselves, please inform IDE CS or send an email to coe-ide@tudelft.nl. They will make sure the student is removed from the list of participants in Osiris and therefore also from the course on Brightspace.
Information for students on how to register for courses is available here.
Registering for exams
Does your course include an examination? Then students must register for that examination in good time. The number of registrations for examinations is used to allocate examination rooms and to divide the students among these rooms.Students can register for an examination from 56 days prior to the examination to no later than 14 calendar days (exception resit period Summer the deadline is 6 calender days)
As course coordinator, it is advisable to remind students to register for the examination halfway through the course and a few days before the deadline via a Brightspace announcement. This also applies to resits. The Exam Desk will notify you of the list of participants for the examination. Some students with a disability, such as dyslexia, may receive additional examination time. These students are indicated in the list of participants with the note ‘VTT’ (extra time for examinations). The amount of extra time permitted is 10 minutes per hour of examination.
For more information about examinations, your tasks as a course coordinator and those of the invigilators during the examination, what students need to bring to an examination, how to deal with students who are late or not on your participant list etc., click here.
-
Assessment components in Osiris
To be able to register marks in Osiris, the assessment components of a course must be entered in Osiris before April 1st. This assessment information comprises:- Summative tests used in a course plus a brief description of the test that is clearly recognisable to students (e.g., examination, project, LCA laboratory course, presentation, essay, etc.).
- For each test, whether a mark or a pass/fail will be awarded.
- In the case of a test for which a mark is awarded: the weighting of the test.
After April 1st the assessment information for a course cannot be changed.
Requirements for assigning marks
It is important that the marks meet the requirements laid down in the Teaching Regulations (see Article 15 RRvE BSc and Article 16 RRvE MSc).
Publishing results from individual course components on Brightspace
Brightspace features a Gradebook for publishing partial marks. As a consequence of the GDPR, partial marks may only be published via this Gradebook.
The advantage of Gradebook is that the lecturers who teach the course can enter their students’ marks themselves. As course coordinator, you can therefore closely monitor:- The marks awarded by the various lecturers
- Whether lecturers publish the marks in good time
Entering marks in Osiris
The course coordinator is responsible for ensuring that marks are entered correctly and within 15 working days after the exam/hand in date of the deliverables. Grades uploaded in the gradebook on Brightspace are not automatically transferred to Osiris.
For instructions on how to enter marks in Osiris, visit this page; here you will find a range of helpful manuals.
For BSc courses, you may request support from IDE CS. MSc course coordinators can contact coe-ide@tudelft.nl for help.
Result date
When entering marks in Osiris, it is important that you enter the correct result date. The result date is the date on which the student sat the exam/submitted the work, i.e., the date of the examination, the deadline for a report or the date on which they completed a practical. The result date is NOT the date on which you enter the marks. -
This page contains the TU Delft official guidelines on how long, where and how to store what educational data.
-
What is fraud?
According to the RRvE, fraud is taken to mean any act or omission by a student that makes it fully or partially impossible to properly assess the knowledge, insight and skill of that student or another student. Fraud is in any event understood to include the committing of plagiarism in any form, including all cases in which a student implies that the work in question is their own when that is not the case, including copying the work of others and presenting it as one’s own through deliberate deception or through carelessness and/or inadequate references. Fraud is also defined as including the following:- being in possession, during an examination, of aids (digital or otherwise), such as: any notes, pre-programmed calculator, mobile phone, book, syllabus, notes in books for an open-book examination, the use of which has not been expressly permitted;
- looking at the work of others during an examination or exchanging information in any way inside or outside the room where the examination is taking place;
- impersonating someone else during an examination or being represented by someone else at an examination;
- being in possession of the questions/assignments of an examination before the date or time on which the examination is due to be held;
- inventing and/or falsifying survey answers, interview answers or research data.
Plagiarism scanner for written assignments
The Board of Examiners assumes that lecturers check all written assignments for plagiarism. A plagiarism scanner, Turnitin (per sept 24), is available via Brightspace. On the Brightspace Support website, you will find a manual explaining how to use the plagiarism scanner.
TU Delft Assessment Taskforce has created practical guidelines on how lecturers can deal with the influence of AI chatbots on unsupervised assessments and what mitigating measures can be taken. More information can be found here.
ChatGPT
TU Delft has developed guidelines how to deal with the influence of the AI chatbot on unsupervised assessment and what mitigating measures can be taken. Find out more here.
What to do if you suspect fraud?
In the event of a suspected case of fraud or plagiarism, the lecturer must:- Inform the student of their suspicion and make clear that the course coordinator will also inform the Board of Examiners;
- Inform the Board of Examiners of their suspicion as soon as possible (by sending an email to educationregulations-ide@tudelft.nl), stating the grounds and providing all relevant evidence. The lecturer must not award a mark to the student for the (part of the) course to which the suspicion relates pending the Board of Examiners’ investigation of the matter.
The Board of Examiners will investigate the suspicion and the student will be given the opportunity to submit their views. If the student is found to have committed fraud, a sanction will be imposed (for possible sanctions, see Article 8.9 RRvE BSc and 8.9 RRvE MSc). The lecturer and course coordinator will be informed in writing of the Board of Examiners’ decision.
Contact: educationregulations-ide@tudelft.nl
-
Quality assurance activities
The faculty is committed to offering high-quality education. For this reason, quality assurance activities are carried out. The Quality Assurance sub-division of the ESA department is responsible for this, acting on behalf of the Board of Education.The IDE Quality Assurance Manual (Handboek Kwaliteitszorg IO) outlines the quality cycle that IDE uses for its Bachelor’s and Master’s degree programmes. This involves a series of successive, coherent activities (based on the Plan-Do-Check-Act cycle) that allow the faculty to systematically monitor the quality of education and, if necessary, take steps to improve it. For example, courses are evaluated every two to three years, semester evaluations are performed, investigations are carried out to determine the quality of the first year of the Bachelor’s degree programme and alumni surveys are conducted. Every year in September, an activity plan is drawn up in which the timetable for evaluation activities is determined by the Board of Education.
Quality of the courses
When a course is coming up for evaluation, the course coordinator is contacted around the second week of the course. A standard questionnaire is used for teaching evaluations, to which the course coordinator can add their own, course-specific questions.In consultation with the course coordinator, the standard questionnaire is adapted to the teaching and assessment methods used in the course. This questionnaire can be distributed among students either digitally or on paper. In the case of online questionnaires, in week 8 the course coordinator is asked to supply a list of participating students. In the case of paper questionnaires, these are handed out to students during the final session of the course or after the assessment. The course coordinator is then responsible for ensuring that the completed evaluations are delivered to Quality Assurance.
Once the results have been processed, they will be discussed with the course coordinator so that any improvement measures can be agreed. The course coordinator is expected to share the evaluation results with the rest of the staff. The course coordinator is the owner of the raw results. A summary of the evaluation plus the course coordinator’s response/plan of action is then put on the agenda of the Board of Education’s meeting for approval. Following that, the summary is published on Brightspace. This way, students receive feedback on their input.
The course coordinator may also request a course evaluation by sending an email to evaluatie-IO@tudelft.nl. This should be done in time, i.e. within the first two weeks of the start of the course.
In addition to the evaluations organised by Quality Assurance, ID Education – comprising students from the FSC and the OKIO – also carries out annual evaluations, both with and without the participation of the lecturer.
Quality of assessments
The Board of Examiners is responsible for monitoring the quality of assessments. The Board of Examiners reviews the constructive alignment (under 'structuring a course') and the individual tests within each course once every four years. More information about this procedure can be found here. Further information:- Brief description of the quality assurance system on assessment
- The IDE Quality Assurance Manual (Handboek Kwaliteitszorg IO) can be requested from the faculty’s Educational Advisor (evaluatie-io@tudelft.nl)
- All course evaluations (and an archive of old evaluations) can be found in the ‘Evaluations TUD’ section in Brightspace via brightspace.tudelft.nl. If you do not have access to the ‘Evaluations TUD’ section, you can also ‘enrol’ via the Brightspace catalogue.
-
In 2009, TU Delft introduced the policy that every staff member with teaching duties must hold a UTQ (or equivalent).
The following applies to new staff members who do not possess a teaching qualification:
- Staff members with extensive teaching experience can apply for a partial or full exemption from the UTQ within three months of commencing employment. This requires the submission of a teaching portfolio (template can be requested from E.D.Bos@tudelft.nl).
- The UTQ must be obtained within three years of their appointment.
The UTQ programme comprises four modules: Develop, Teach, Asses and Supervise.
From 2018 onwards, newly appointed course coordinators must meet the requirements for the UTQ certificate. The Board of Education verifies whether a prospective course coordinator meets this requirement.
You can find more information about the UTQ here.
-
The faculty feels it is important that students also encounter realistic practical cases during their studies. To facilitate this, a number of courses collaborate with external parties who provide an assignment that students work on.
If you would like to involve an external party as a client for the students taking your course, first consult the relevant programme director to determine whether this is compatible with the overall program.
More information on collaborating with external parties can be found here.
A list of courses that collaborate with companies can be found here: Student projects
If you have any questions, contact Michelle Nahumury at the IDE DDII team.
